How do I set up a school year and create terms/periods?
School Setup
School Owner
Setting up your school year is one of the first things you should do after signing in. This determines when classes can be scheduled and how attendance, billing, and reports are calculated.
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Add a New School Year
Go to School Settings > AcademIQ Calendar > School Years
Click “Set Up New School Year”
Provide a start date and an end date of the school year. Make sure the start date does not overlap with a previous school year.
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💡 You can create multiple school years in advance, but only one can be active at a time.
Add Terms/Periods Within the School Year
Once you fill in the dates of the school year and go to the next step, you will be asked to add terms/periods within the school year. Define:
- Period Name (for example: Term 1)
- Start and end dates (must be within the school year)
You can set up as many terms/periods as you need.
💡 Terms can be used for grading periods, payment installments, or academic reporting. After each term/period, report cards for students can be generated.
Decide on Grade Submission Windows
Grade submission windows determine when teachers can submit final grades/scores for each term/period. During this time, new scores/grades can’t be assigned and term report cards can be generated for students.
Schedule Days Off
Add holidays, special events, and other non-teaching days when the school is closed. Classes will not take place on days off, and they will be seen in all app user’s timetables.
Next Steps
To proceed with school set up, configure payment methods or assign user roles to school staff and teacher’s accounts.